We’re Hiring! – Sunshine Coast Conservation Association

Are you looking for meaningful part-time work that helps protect the environment? Are you a people person, love to organize, and have the ability to work from your own home or office? If so, you might be a great fit for our Administrator – Outreach Coordinator position.

Job Description

Position: Administrator + Outreach Coordinator
Organization: Sunshine Coast Conservation Association
Location: Lower Sunshine Coast, BC
Hours of Work: 20 hours per week up to 80 hours per month
Rate of Pay: $25 – 27 per hour commensurate with experience
Term of Employment: 4-month contract, may become a permanent part-time position.
Apply to info@thescca: July 9-22, 2022
Interviews: July 25-29, 2022
Preferred start date: August 15, 2022

To apply for this position, please submit your resume and cover letter to us via email (info@thescca.ca) by the end of day on July 22, 2022.

Administrator + Outreach Coordinator

Summary of Position

The SCCA is seeking a permanent part time Administrator + Outreach Coordinator to maintain our organizational and communications systems and coordinate outreach and engagement activities. The Administrator + Outreach Coordinator works closely with, and reports to, the Executive Director.

Duties and Responsibilities

Administration

Provide administrative support to the Executive Director, Directors and Contractors.
Maintain and manage organizational files, shared calendars, management software and other organizing tools such as Google Drive & Calendar, JoinIt, Canada Helps etc.
Manage and maintain accounts and authorizations such as bank accounts, CRA, website, memberships and subscriptions etc.
Oversee receipt and payment of invoices, payroll and expenses and issue tax receipts.
Support and track funding opportunities, grants and reporting, acknowledge contributors.
Ensure compliance with CRA, BC Society Act and employment standards.

Communications

Act as primary administrative contact for the SCCA.
Respond and refer correspondence and queries to appropriate parties within the SCCA.
Coordinate and support bi-monthly board meetings, Annual General Meeting (April) and annual Strategic/Action and Budget planning (November).
Work with staff and volunteers to monitor, manage, develop, and update content for mailing list, website and social media, including quarterly E-Newsletter.
Organize and maintain all reference and resource materials.

Outreach

Recruit, engage, support and recognize volunteers, ensure volunteer hours are tracked.
Attract and maintain members, ensure accurate records and correspondence are kept up and oversee annual membership renewal campaigns.
Work with staff, volunteers and summer students to coordinate and deliver outreach programs, events and activities incl. informational booths, displays and related materials.

Desired Skills, Attributes, Experience

Passionate about the natural environment, biodiversity and the SCCA’s mission and values.
Excellent oral and written communications skills.
A people person, keen to share and engage the public about SCCA programs.
Well organized. Attention to detail. Good problem-solving skills.
Computers and systems navigation comes easily, able to promptly learn new software programs. Competence with Microsoft Office, Adobe and basic Google Workspace a must.
Working knowledge of social media applications and website development.
Dynamic interpersonal skills. Can speak with people at different levels of capacity and seniority, relate well with them, and clearly share information and requests.
Enjoy working independently and collaboratively as part of a team.
Able to recruit, train, and work with volunteers and support capacity building.
Self-starter. Excellent time management skills, can prioritize tasks, activities and meetings and respond to communications and requests quickly and efficiently.
Empathic and willing to consider others’ needs and turn them into action items.
Adaptable, can pivot to keep pace with emergent issues and changing needs.

Work Environment

The SCCA is committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from people with diverse backgrounds who share our commitment to conservation, and core values of openness, empowerment and collaboration. The successful candidate for this role must own their own computer and cell phone, be able to work virtually, from home (or alternative office space), in varying work site settings including outdoor events outside normal working hours (evenings/weekends.)